How We Work
From first call to accelerated close. See the exact 30-day setup, monthly reconciliation, and CPA review workflow behind books closed by the 5th.
This is the operating model behind QuickBooks bookkeeping with monthly reconciliations. For businesses searching locally, the same workflow is described on our Allen bookkeeping services page.
Discovery Call
15-30 minWe talk through your current setup, what's frustrating you, and what you actually need. No sales pitch, just an honest conversation about whether we're a good fit.
Proposal & Onboarding
Week 1You get a clear proposal: $3,000/month, everything included, no surprises. Once you're in, we connect to your QuickBooks Online and set up your automation workflows.
Month 1: Setup
30 daysWe build custom automation tailored to how your business actually works. Transactions start categorizing themselves. We clean up any historical data so you're starting from a solid baseline.
Month 2+: Accelerated Close
OngoingStarting Month 2, most clients' books are closed by the 5th. You get a clear snapshot of your profit, cash, and what you owe, plus a monthly walkthrough with your CPA explaining what the numbers mean.
The Tech + Touch Method
Every engagement is built on two pillars that work together.
The Tech
Custom automation built specifically for your business. We handle the sorting, categorizing, and checking so you don't have to. Configured in Month 1, running automatically every month after.
- QuickBooks Online automation
- Custom data workflows via API integrations and n8n
- Automated categorization and reconciliation
- Live dashboard you can check anytime
- Every account reviewed automatically
The Touch
A real CPA reviews your numbers every month. Catches what the automation missed. Explains what it all means. Flags anything unusual. Shows up consistently, not just when something goes wrong.
- Personal CPA review every month
- Monthly scheduled walkthrough (video or live)
- Problems flagged before they cost you
- Plain-English explanations of what your numbers mean
- Direct access to your CPA with 1-day response time
From Weeks to the 5th
On the 1st business day of the new month, automation handles the heavy lifting. Within days, you have a clear picture of your business in your inbox.
Automation Runs
Everything syncs, sorts, and categorizes itself. The system does the heavy lifting.
CPA Reviews
Every number verified. Anything unusual flagged and resolved. Nothing gets through unchecked.
You Get Your Numbers
Most clients receive a full report in the format that matters to them, with a CPA walkthrough already on the calendar, by the 5th business day starting Month 2.
Built for the right fit. Honest about the wrong one.
Built for
- Service-based businesses on QuickBooks Online
- Owners who want monthly financials by the 5th, not week 3
- Teams using or willing to use Microsoft 365
- Operators who want a CPA's eyes on the numbers, not just a bookkeeper
Not a fit
- Tax preparation or filing — we partner with tax CPAs but do not file returns
- Audit, attest, or assurance engagements
- Inventory-heavy retail / e-commerce on Shopify or Amazon
- Restaurants, paper-heavy WIP workflows, or multi-entity consolidations beyond 3 entities
- Cash-only or paper-receipt operations
- Businesses unwilling to migrate off Xero, Wave, or spreadsheets
Ready to get started?
The first step is a 15-minute call. We'll talk through your current setup and what the onboarding process would look like for your business.
Book a Free 15-Min Call